Making a FOIA Request

You may submit a completed request in person or in writing to the District's FOIA Officers during normal business hours Monday through Friday, 8:00 a.m. to 4:30 p.m.

IVC School District No. 321

Contact: Adam Bussard, District FOIA Officer

1300 W. Sycamore St, Chillicothe, IL  61523

(309)357-4812

abussard@ivcschools.com

If you desire that any records be certified, you must indicate that on your request.  If you wish to inspect records rather than copy them, you may do so at our offices during normal business hours, by scheduling an appointment with the respective FOIA Officer. If he/she is not available at the time of your request, an employee of the District acting under the direction of the FOIA Officer can accept your request.

Requests can also be made by completing our Freedom of Information Request, which can be downloaded here, FOIA Form.

If you wish to submit a letter requesting information, remember to date your letter and keep a copy for your records.  We urge you to send your requests via certified mail and request a return receipt so that you will have a record of the date on which your request was received.

Remember to be specific in your request.  It should specify the records you wish to inspect, copy, or both.  If you request all records applicable to a general category, this may cause an undue burden on the Village and cause a delay or refusal of your request.  For instance, if you seek information on a certain topic, but want to exclude some material (for example, newspaper clippings or records created before or after a certain date), you can ask that these be omitted.  A specific request will avoid confusion, burden and high copying fees.  Under the act, you can request a fee waiver or reduction if your disclosure request qualifies (see information below), you may ask for a waiver.  The Act gives the District discretion to grant fee waivers or reductions when disclosure is in the public interest.

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