What is the purpose of the Freedom of Information Act (FOIA)?

The IVC School District, an Illinois public school district, is subject to the Freedom of Information Act. Other public bodies subject to the Act include any legislative, executive, administrative or advisory bodies of the State; state universities and colleges; counties; school districts and all other boards, bureaus, committees or commissions of the State; and any subsidiary bodies (such as committees and subcommittees) that are supported by or expend tax revenue. The judiciary is not subject to the Act, but court records and legal proceedings are generally open to the public.

The Illinois General Assembly enacted Public Act 83-1013, the short title of which is the "Freedom of Information Act," which took effect July 1, 1984. The purpose of the Act is to provide the public with greater access to the records of public bodies. The Act states that "all persons are entitled to full and complete information regarding the affairs of government and the official acts and policies of those who represent them as public officials and public employees . . ." Within specified limitations, the Act allows anyone to inspect and to obtain copies of all public records prepared, possessed, used by, or in the control of any public body. Anyone may obtain access to these documents, including individuals, groups, associations, corporations, firms, partnerships and organizations.

Every public body subject to the Freedom of Information Act must make their existing records available to the public. The Act does not require these bodies to answer specific questions, create new records, or keep a central library or index of all government records. If you are not sure which public body has the information you seek, begin by calling the public bodies with names or responsibilities related to your topic. This may help you identify the appropriate source. Public bodies must have a list of the types or categories of records in their possession. They must also have a description of how to request a record and a directory of the employees assigned to process disclosure requests for that body. If no one is available to answer your questions over the telephone, the directory should be on display in each administrative or regional office of the body. The list of records should be available to be copied, and can be requested through the mail.

Commercial Requests

Information Available Under the FOIA

The following are links to many documents available on the District website which you may download at this time (no FOIA request required):

How can I submit a FOIA request?

The district's Freedom of Information Act request form can be found below. Written requests not using the provided form should state that information is being sought under the Freedom of Information Act. In addition, please provide a brief description of the public records requested, being as specific as possible. While responses can be provided via e-mail, please provide a mailing address. All FOIA requests should be submitted to District FOIA Officer Adam Bussard at 1300 W. Sycamore St., Chillicothe, IL 61523 or via e-mail at: abussard@ivcschools.com

FOIA Request Form

What happens after I submit a request?

The Illinois Freedom of Information Act requires agencies to respond within five business days of receipt of a request. A five-day extension is allowed with written notification to the requester.

If the requested records are available in electronic form, they can be mailed to the requestor free of charge. Paper copies can be made at a cost of $.05 per page. If the records exceed 50 pages, the requester will be informed of the duplication cost.

Additional Information Regarding the Response to a FOIA Request

What are the costs for duplication?

Fee schedule for duplication of public records

Electronic copy from electronic source = Free

Paper copy from paper or electronic source = $.05 per page

Copy of audio or video material = cost of media

Checks are to be made payable to: "IVC District #321"

Is there a process to appeal the FOIA officer's decisions?

In the event that part or all of a request is denied, requesters may appeal the denial to the President of the Board of Education. A written notice of appeal should be sent to:

Mr. Michael Labeda, President of the Board of Education

IVC District #321

1300 W. Sycamore

Chillicothe, IL 61523

ATTN: FOIA Request Appeal